Submissions

 

Artist Submissions

to the West End Studio Tour

 

Since 1996, the West End Studio Tour (WEST) has welcomed new and guest artists annually. To apply, you must meet the following criteria:
You must qualify as:
Resident Artist who lives, maintains a studio, or owns property within the defined WEST neighbourhood, who works in mediums or genres recognized by the WEST Jury as fine art and fine craft, who is prepared to share the work of the management and promotion of the Tour and who agrees to pay the required fees.
OR
as a Guest Artist who is not a resident, but who would like to experience the Tour for a year. Guest Artists agree to meet all other conditions applicable to Resident Artists but must reapply from year to year. Guest Artists must independently arrange an easily accessible public or commercial space within WEST’s boundaries as their exhibit space for both weekends of the Tour. (On occasion, WEST may be able to assist.)

 

Defining the Neighbourhood:

As a neighbourhood studio tour, the boundaries defined below will determine if your location allows you to apply as a Resident Artist or a Guest Artist. Resident Artists with studios within these boundaries are prioritized as space on the Tour allows. These boundaries include the neighborhoods commonly known as Wellington West, Westboro and Hintonburg:

  • West: Woodroffe
  • East: Preston
  • South: Carling Ave
  • North: Ottawa River

Conditions of Entry:

To be included in the Fall Tour, new applicants should submit their work to the jury anytime BEFORE June 1st within the current year. Applicants must be juried in by consensus of a panel of current WEST artist members who act as a “Jury of Peers”. Successful applicants will be informed by June 15th and Tour Fees are due then also.

To participate as a WEST Artist, you must:

  1. Qualify as a Resident Artist or a Guest Artist, as described above.
  2. Produce original fine art as accepted by the WEST Jury.
  3. Have a substantial body of work with a minimum of 10 pieces on display for the Tour.
  4. Be available to show and sell your work per the tour schedule (normally the last 2 weekends of September = 4 days 11am to 5pm).
  5. Confirm participation no later than June 15th.
  6. Pay the annual participation fee no later than June 15th.
  7. Contribute volunteer time & effort to WEST.

WEST will not reimburse fees to artists who drop out of the Tour after July 1st  of the year participating. Barring exceptional circumstances, any artist who drops out too late to be removed from publicity or who fails to open their studio on the agreed-upon schedule will be excluded from future Tours.

Guidelines for Submissions:

Work presented must have been created within the last two years.

WEST prefers to accept emailed and web-based submissions sent to submissions@westendstudiotour.ca  For (non-returnable) hard copy portfolios on CD, USB or photographs, etc, please request a mailing address via “Contact” at westendstudiotour.ca.

Applicants should provide the following:

  1. Portfolio of 10 images (emailed images to be JPGs between 100-300K)
  2. A list of the 10 included images, with files named as follows: Image number, your name, year created, title of the work, medium, size  (Example: #08_JohnDoe_2015_mymasterpiece_mixedmedia_90cmX50cm)
  3. A current CV that includes previous art shows AND your intended display location for the WEST tour.

Entries that fail to respect these guidelines will be disregarded.

Fees:

Artist Fees are due June 15th** and are commensurate with how much volunteer time you contribute to WEST and whether you are able to help us raise Sponsorship funds. New artists can ‘catch a break’ as you ‘learn the roles’!

$100 – contributing artist, significant time (including recruiting at least 1 logo Sponsor)

$200 – contributing artist, regular role (including recruiting at least 1 logo Sponsor)

$350 – non-contributing artist (no meetings, no job, no committee work, no Sponsor etc)

For artists paying the lower fees: if your sponsorship funds are not secured by August 1st, the artist must pay an additional $150 in lieu of recruiting a Sponsor, due August 1st.

Commitment to the WEST:

Although all artists are expected to contribute time and sweat equity in some way, some choose to pay a higher entry fee instead. The Tour is organized and operated by the artists themselves, on a cooperative and volunteer basis, for the benefit of all members of the group. Committees are formed early in the year to handle the various aspects of the Tour.

Those not paying the higher entry fee are expected to help with such jobs as:  General Manager, Treasurer, sponsorship and fundraising, website design & maintenance, brochure/map assembly, advertising, publicity & promotion, printing, social media, e-mail list & invitations, event organization, poster printing/distribution, etc.

Artists are expected to attend all general group meetings and the meetings of the committees they join. Those not giving sufficient time or effort to the Tour may be asked to withdraw or to pay the higher entry fee – as (unanimously) determined by the other WEST artists.

Sabbaticals:

Many WEST artists cycle in & out of the Tour, exhibiting in alternate years, for example. Artists may take a sabbatical from the Tour for one year without needing to re-present their work to the jury unless the nature of their work has changed significantly. Returning artists must meet the current criteria and are asked to declare their intentions regarding participation or withdrawal EARLY in the year.

Those absent for 2 years or more might be required to offer their work to the jury again, although special consideration may be extended based on a history of valuable contribution to the Tour, and meeting entry criteria. Guest Artists need to reapply each year.